HSC Volunteer

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Wednesday, February 22, 2012

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Instructional Age Group Coordinator: Roles and FAQ

Volunteering at HSC (Call 302-234-1444)

Hockessin Soccer Club prides itself on being a community of soccer families who are dedicated to supporting the growth of our children through their love of soccer and youth sports. In addition to volunteering at the team level, every family is expected to support all the teams in Hockessin Soccer Club through volunteering time. In lieu of volunteering time, families may choose to "Opt-out" for a $40/season/family fee at the time of their Fall or Spring registration.

If you volunteer as a Board member, Coach, Assistant Coach, Representative Team Manager, or Instructional Age Group Coordinator, your volunteer fee is waived for the current year.

If you choose not to donate your time at the Board-level or Club-wide level, your volunteer fee for the current season will be $40 per family.

All families are still expected to volunteer for a team-level job to support their son or daughter’s team (team registrar, team treasurer, snack schedule etc).

Board Level Positions

Below you will find a list and brief description of positions that need to be filled for HSC to function properly. Some of these positions are required as a non-profit corporation; some are required by the leagues we play in; and some are required to keep the club functioning at an optimal level. All these jobs require frequent email contact.

Volunteering for one of the positions below will qualify the family to be exempt from paying the Club Volunteer fee. Board-level positions need to be voted on. Nominations will be taken before the June Annual General Meeting.

President
Preside at board meetings once a month. Assist Treasurer in determining a budget. Be a resource for questions arising from our teams. Administer other Club positions.

Vice President
Attend all meetings of the Board and/or the general membership. Perform duties as assigned by the President. Serve as the club’s Representative Team Director. Oversee our travel program in conjunction with our Director of Coaching. Work with coaching committee to resolve any coaching issues.

Treasurer
Work with Club Bookkeeper in handling all financial matter concerning the Club. Responsible for implementing and enforcing the financial policies of the club. File all required tax returns and financial reports to governmental agencies. Keep accurate and detailed records of all monies received or expended. Attend meetings and provide reports as required by the Board of Directors. Attend monthly board meetings.

Secretary
Attend and keep the minutes of meetings of the Board of Directors and the general membership. Maintain the official records of the Club and give notice of meetings of the Board of Directors and membership. Work with Vice President on election committee and AGM.

Instructional Director
Responsible for all tasks necessary to run the Instructional League according to the policies established by the Board of Directors. Attend monthly board meetings.

Marketing/Publicity Director
Responsible for timely and effective external Club communication. Work with webmaster to provide news items for the Club website. Work with local newspapers by providing advertisements and newsworthy items when appropriate for the instructional and travel programs. Produce quarterly Club Newsletter. Attend monthly board meetings.

Fundraising Director
Help set up fundraising campaigns to offset the rising costs of just about everything. As a nonprofit organization we have the ability to offset the cost of club soccer to those families in our Club requiring financial assistance. We need people to help us identify good sources for grants and sponsorship and get the stories of past successes to these sources. Attend monthly board meetings.

Tournament Director
Administer the annual HSC Spring Classic Tournament and other Club tournaments. Attend monthly board meetings.

Club Level Volunteer Positions

Volunteers do not have to be Board members to fill these positions.

DYSA Representative
Attend monthly Delaware Youth Soccer Association (DYSA) meetings in Dover. Update HSC board and staff with relevant information from our State Association.

PAGS Delegate
Attend periodic meetings of the Philadelphia Area Girls Soccer League. Act as liaison for our girls travel teams participating in PAGS.

DELCO Delegate
Attend periodic meetings of the Delaware County Soccer League. Act as liaison for our boys travel teams participating in DELCO. Coordinate with team managers to complete player’s registration with US Club Soccer.

TOPSoccer Coordinator
Administer the TOPSoccer Program for our players with disabilities. Recruit “buddies” to work one on one with the players. Organize t-shirt order, end of season pizza party and trophies.

Referee Assigner
Schedule referees for all Club home games. Maintain records of who has refereed our games and submit invoices for payment to the bookkeeper once a month.

Concession Stand Coordinator
Coordinate volunteer schedule for Club Concession Stand for the fall and spring seasons. Maintain an inventory of food items. Open concession stand for first shift of volunteers and close at the end of the last shift. Train new volunteers in use of equipment.

Service Hours Coordinator
HSC provides students the opportunity to give back to the Club, take on more responsibility, and earn volunteers hours toward their school requirement. The Service Hours Coordinator works with the Club volunteers to coordinate the needs of the Club and the schedules of these volunteer players.

Attorney & Tax Assistant
Assist the Club with legal and tax matters (contracts, etc.)

Special Events Planner
Plan Club events such as an annual kickoff BBQ, Golf Outing, Casino Night, Awards/Celebration night, etc. Come up with ideas that can make the Club a more cohesive unit. Work with Managers.

As Needed Volunteer Opportunities

Since we recognize that we are all busy working and volunteering in many aspects of our family’s lives, HSC is offering the following opportunities for those who want to help out, but have limited time to offer. These are examples – you can volunteer for one of the categories, and our Club’s Coordinator will contact you to see if you’re available for one of the tasks in a particular category.

On the Field Opportunities

Field-lining: During the regular playing season (April-June and August-November) we need people who can give 30-60 minutes to line our game fields before the weekend games. Training will be provided.

HSC Fields Days: Four times a year (at the beginning and end of each season) check all nets for tears, fit, etc. and make sure each of the nets are in good shape and ready for games. Make sure anchor bags are in place at each goal. Make sure the field sites are ready to go for the season and are closed down for the off season. These days generally weekend events.

HSC Cleaning Days: At least four times a year (at the beginning and end of each playing season), go through and clean out/reorganize our supplies in the basement, sheds and overall cleaning and organization of the HSC clubhouse. These days are generally weekend events.

HSC Office Opportunities

Clubhouse Store: Help sell items such as jerseys, soccer equipment etc. at clubhouse store during the busy fall and spring seasons (Evenings ~2 hours in August/September and February/March).

At Home Opportunities

Database Entry: Help maintain e-mail database of other club teams (local and out of state) for marketing purposes.

Tournaments

A number of volunteer opportunities are available during our tournaments, including registration, field marshal, parking attendants, trash duty, Costco runs, and fundraising.

To sign up for any of the volunteer activities listed above, please contact HSC Club Coordinator, Lindsay LoPilato-Brown at lindsay@hockessinsoccerclub.com